Retail POS Software
We recommend Cash Register Express (CRE) for retailers and small business owners. Our retail POS software is a great fit if you're looking for an easy-to-use, incredibly intuitive, and powerful software to manage a single store or multi-location business. Read more to see if CRE is the best POS software for your business.
Unequaled Inventory Control Features
Inventory control is the number one reason business owners choose to purchase a point of sale system. Too much inventory ties up cash, too little inventory leads to missed sales, and too much shrinkage is a recipe for disaster. So how can your POS help with inventory control?
The POS system maintains a database of all your products. Easily add individual products or upload a bulk list. Track UPC code, vendor number, department, category, item description, cost, and price of each item you offer. Assign serial numbers to high-value items or use the style matrix to easily organize products with various sizes and colors. Select from dozens of item properties — such as 'sell by weight' or 'prompt ID check' — to customize your products.
Inventory reporting saves time and provides valuable insight to help you make better business decisions. Monthly physical inventory counts can be completed with a few clicks, saving countless hours. Know what products are moving and driving your sales and which products are tying up your cash. Track inventory by department and category and set automatic alerts for when products run low.
Easily assign promotional pricing to different inventory items based on department, individual product, bundled products, or time period. Automatic sales pricing eliminates cashier errors and ensures customers are paying the correct price. Stop pricing each product and use an automatic markup to maintain profit margins across all departments.
When your POS is initially set up, you can import stock levels of all your products. As items are sold, they automatically deduct from inventory — and when purchase orders are received, items in your inventory are automatically increased. When products are damaged or stock levels need adjusting, you can generate a Quick PO to make the necessary changes.
Reporting & Analytics
Gain the Insight You Need to Run Your Business
Next to inventory control, reporting is the second most common reason business owners choose to purchase a POS system. The transformation to a data-driven economy has made the ability to access information and analytics invaluable to small business owners.
Start making decisions based on data. The reports available in the software won’t necessarily give you additional insight into your business, but they’ll save you a ton of time. Prepare sales and tax reports for your accountant in a second. Track employee hours and run payroll reports. Easily complete your physical inventory count within the system as well.
Track sales to the hour so you know exactly how many employees you need throughout the day. With shift reports, you can even gain insight into each cashier’s profitability and efficiency. Discrepancy and exception reports allow you to identify any unusual activity and prevent employees from stealing. Theft and shrinkage decline dramatically when POS systems are installed because employees know that their every move can be tracked.
Analyze what products are driving sales and profitability. Identify which products bring in the customers, and then run promotions on high margin complementary goods. For example, if you can identify a certain brand of wine is really driving traffic, offer a high margin cheese product at a discount when bundled with the wine. This is how big box retailers maximize their profitability – isn’t it time that you start doing the same?
Sales are good, but cash is better. Many small businesses face cash constraints from mounting accounts receivable. Gain immediate access to all your outstanding receivables to prevent overdue accounts from accumulating. You may not like big box retailers, but let’s face it — they’re pros at running an efficient business. Retailers typically average anywhere between 50 and 80 days inventory outstanding. The faster a business can turn over inventory, the less working capital it’s tying up and the more efficient it’s managing its inventory. Track your progress as you learn to optimize stock levels.
Track Employees Through Your POS System
One of the most useful benefits of a POS system is gaining the ability to consolidate multiple business functions into a single system. Enough with the punch cards and Excel sheets — start letting your POS track hours for you! And with built-in security measures, have the confidence that your system will prevent your employees from taking advantage of your business.
Employees clock in when they arrive and clock out when they leave. Paid and unpaid breaks are tracked to make sure all hours are fair and accurate. When the pay period is complete, run reports by employee to see exactly how many hours each employee logged.
Schedule your entire team in the system weeks in advance so each employee knows exactly when they are working. Integrate your payroll processing directly to the POS system to have all employee hours automatically transferred to your payroll company.
With job-based permissions, each employee can be assigned to a specific ‘job’ such as cashier, manager, or owner — which gives them access to only the functions and parts of the point of sale that are necessary for their position. For example, a cashier might only have the ability to ring up sales while a manager might be required to process any voids or discounts. And if you're worried about employees accessing sensitive information, the owner can be the only 'job' with the ability to access sales and financial reports. The permissions for each job role can be customized and applied to multiple employees.
Exception reports allow you to identify exactly which employees are giving discounts, voiding sales, or performing any unusual activity. Cash drawer counts force employees to count the cash drawer at the beginning and end of each shift so any discrepancies are easily tied to a specific employee. Enable blind counts so the employee doesn’t know how much cash is supposed to be in the drawer at any given time.
Generate Purchase Orders
Stop the Monthly Inventory Counts
Every retailer must order product from its suppliers. Ordering is another function that can be consolidated in your POS system. Most retailers understand the necessity of replenishing depleted stock, but few recognize the importance of optimizing stock levels to help their business generate cash.
Maintain an active database of all your vendors in the system and tie each inventory product to a specific supplier. If multiple suppliers offer the same product, the system can easily track the various sources your stock comes from.
Automatically email purchase orders from your system to maximize efficiency and reduce unnecessary paperwork. When an order is received, the items on the purchase order automatically replenish back to your inventory. Purchase orders can be created manually whenever you recognize a product is running low, but this isn’t the method we recommend using. Instead, automate reordering by setting minimum and maximum stock levels.
For example, let’s say your lead time with a vendor is one week. In a given week, you know the maximum number of widgets you typically sell is 10. Finally, let’s assume you get a substantial price break when you order 100 widgets. You’d first want to set your reorder point to 10 widgets and your reorder quantity to 100. So, when your stock level hits 10 widgets remaining, the system automatically generates a purchase order for 100 additional units.
Custom Barcode Printing
Print Barcodes and Labels
Most standard consumer products come with barcodes already printed on them, but when you sell custom products, locally produced products, or individual units from a broken down case, it’s often beneficial to print your own barcodes to ensure those products are rung up quickly and accurately.
Easily print barcodes in a variety of shapes and sizes through the POS system with predesigned templates. Information such as product name, price, and UPC code are automatically transferred to the barcode.
With our advanced barcode printing module, you can design barcodes and labels for even the most difficulty designed products. Using the barcode module, let our cloud retail software automatically queues up labels to be printed for your received inventory. Improve checkout speed and accuracy by barcoding your products!
Build Your Repeat Business Through Customer Loyalty
Customer loyalty programs have been the buzz of the retail industry for the past several years. From Groupon to reward cards, retailers are recognizing the value of a loyal and returning customer base. Obviously, repeat business drives increased sales, but the true benefit of loyal and invested customers is when they start marketing your business for you. Start getting customers excited about your business with a customized customer loyalty plan.
Structure your loyalty plan to meet your business’ needs. Set benchmarks based on whatever metrics make the most sense to your business. Offer percentage discounts when benchmarks are hit or even flat dollar savings. Track purchases as your customers accumulate points, and when program benchmarks are met, automatically offer customer rewards.
If you’re offering a flat dollar discount, have it applied to the next purchase or even issue a gift receipt or gift card for a future purchase. The system tracks balances so you always know what credits are outstanding. Not only do gift cards drive incremental sales, but oftentimes, they go unused. Approximately a quarter of gift cards are never redeemed, representing billions of dollars each year that businesses are able to put back in their own pocket.
Maintain a database of all your customers and easily see past purchases and transactions. Help customers recall the products, brands, or sizes from their most recent purchases. Quickly access current loyalty points and how far the next benchmark is. The more you know about your customers, the better you'll be able to meet their needs.